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Sponsors and Exhibitors Manual

 
Thank you for supporting the ASA+FNA 29th Conference.
Please find below the Sponsors and Exhibitors Manual containing information to assist with your planning.
The Sponsors and Exhibitors Manual may be updated with further information as planning proceeds. Please check this page regularly for updates as the conference draws nearer.

Please contact Kate Smith kate@conferencedesign.com.au or Nikia Shaw nikia@conferencedesign.com.au at Conference Design if you have any questions.

 

Exhibition Area Floor Plan

 

Exhibitor Booth Allocations

1.   Zoll Medical Australia
2.   Toll Helicopters
4.   Abbott Point of Care
5.   Defence Force Recruiting
6.   REM Systems
7.   Karl Storz Endoscopy Australia
8.   All Elements Protection
9.   Helimods
10. USL Medical
11. AirMed
12. AHC Solutions
13. Hawker Pacific
14. Meditrend
15. Meditrend
Lounge - CHC Helicopters

Pod - Fujifilm Sonosite

 


 

Conference Venue

Doltone House - Darling Island Wharf
48 Pirrama Rd, Pyrmont
NSW 2009



Click Here to download a location PDF

 

Exhibitor Bump In & Bump Out

Bump in:  Wednesday 30 August

1500 - 1800 hrs
Bump out:  Friday 1 September
1530  - 1730 hrs

Please refrain from packing up prior to conclusion of afternoon tea on Friday.  This is as courtesy to delegates, fellow exhibitors and to adhere to health and safety regulations.

 

Exhibition Open Times

The exhibition area will be open to delegates at the following times:
Wednesday 30 August:
1830 - 2000 hrs
Thursday 31 August:
0800 - 1700 hrs
Friday 1 September:
0830 - 1520 hrs

 

Conference Managers

Please contact Kate Smith or Nikia Shaw at Conference Design to discuss supporting the conference.

kate@conferencedesign.com.au

nikia@conferencedesign.com.au

Ph +61 3 6231 2999

 

Exhibition Supply Company

Exponet is the appointed exhibition supply company. Contact Exponet for your booth, furniture and AV requirements.
Alana:alana@exponet.com.au

 

Your Contact Person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

 

 

Representatives onsite

If you have not yet registered your company representatives for the conference, please log into the sponsor registration portal do so as soon as possible.
 
If you wish to have more than one staff member attending Additional Exhibitor Registrations can be purchased at $220 AUD - dinner not included.
Additional Exhibitor Dinner Tickets are $190 AUD per person
 
Anyone the conference, staff or guests must register and pay for their attendance.

An official conference name badge will be required to access the conference and exhibition area.

 

Venue Contact

Josephene Isaacs
Josephene.Isaacs@doltonehouse.com.au
Ph 02 8571 0637

 

Deliveries

Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

  1. Download and use the delivery label provided by the venue - Click Here
  2. Confirm with your courier the delivery has been made BEFORE you arrive.
  3. Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.

Goods will be accepted from Tuesday 29 August 2017 with prior arrangement with the venue.

 

Collections

Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.

  1. Attach your own label and consignment note.
  2. Arrange for collection of the items with your courier.  Please note you will need to book this in advance.
  3. Check with your courier whether a consignment note/number is required.  If so ensure these details are on your boxes before they are collected by the venue staff.
  4. Outgoing freight should be collected from Doltone House immediately after conference bump-out on Friday 1 September 2017 as freight cannot be stored over the weekend.
 

 

Freight Logistics Company

There is no appointed freight logistics company for the ASA+FNA 2017 Conference, however see some
suggestions below:

TNT Express Shipping
Phone: 13 11 50
Website: www.tnt.com

Toll Group
Website: www.tollgroup.com

Exhibitors and Sponsors are responsible for all freight to and from the conference venue. If you have any questions in relation to this, please contact Doltone House, Sydney:
Josephene Isaacs
Josephene.Isaacs@doltonehouse.com.au 
Ph 02 8571 0637

 

Onsite Storage

There will be limited on-site storage facilities for packing materials, boxes and giveaways.
Please refrain from leaving boxes and packing material in the exhibition display area during the conference.

Parking & Directions

Car Parking information and directions - Click Here

 


 

Terms and Conditions for Sponsors & Exhibitors

 

Bookings & Payments

Acceptance of Terms and Conditions Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By booking a Sponsorship and Exhibition package you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

Goods and Services Tax (GST) and Currency
All costs are inclusive of 10% Australian Goods and Services Tax (GST) and listed in Australian Dollars (AUD)

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements,  including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

 

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold  harmless the Organisers for any loss, damage  to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

 

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

 

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

 

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