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Sponsors and Exhibitors Manual 2018

 

Thank you for participating in the 2018 ASA+FNA 30th Conference. Please find below some useful information to assist with your preparation and participation in the Conference. Should you have any questions or require assistance please contact: kate@conferencedesign.com.au or nikia@conferencedesign.com.au

 

Click Here to View Sponsorship Opportunities

Click Here to Download a Venue Delivery Label


 

Exhibitor Access       

Trade Exhibition set-up:

Wednesday 26 September: between 2:30pm – 5:00pm (to be confirmed)

 

Trade Exhibition pack up:

Friday 28 September: From 3:40pm, following Afternoon tea*

 

*Please refrain from packing up earlier as delegates will be moving through the trade area after the close of the conference.                                                                

 

Exhibition Times

The exhibition area will be open to the delegates at the following times:

 

Wednesday 26 September: 6:30pm - 8:00pm

Thursday 27 September: 08:00am - 5:00pm

Friday 28 September: 08:30am - 3:40pm

 

Conference Manager

Please contact Kate Smith at Conference Design to

discuss supporting the conference.

e: Kate@conferencedesign.com.au

p: +61 3 6231 2999

 

 

                                                                       
 

Exhibition Supply Company                       

ExpoTas is the appointed exhibition company and will supply your exhibition display, furniture, fascia/name board, lighting & power. For additional furniture, signage and audio-visual requirements please contact Rod Street.

e: rod@expotas.com.au

p: +61 3 6229 7177

 

Venue Contact

Venue related enquiries should be directed to:

 

Kelly Glass

Events Consultant - Wrest Point

e: kelly.glass@wrestpoint.com.au

p: +61 3 6221 1713

 

Wrest Point Hotel Casino

410 Sandy Bay Rd,

Sandy Bay TAS 7005,

Australia

 

Click to view a Google Map of the venue location.

 

Click Here to view the Wrest Point Exhibitors Manual

 


 

Representatives Onsite

If anyone from your organisation is wanting to attend the conference you must register with Conference Design before the start of the conference. This is the same for any guests you wish to invite to the conference.

 

An official conference name badge will be required to access the conference and exhibition area.

 

Your Contact Person           

When booking please appoint a single point of contact within your organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

 

Sponsor Registrations

If you have not yet registered any representatives for

the conference, please log into the sponsor registration portal and register your attendees as soon as possible or email nikia@conferencedesign.com.au

 

Additional staff registrations can be purchased if you wish for more than one team member to be onsite.  Additional Exhibitor Registration is AUD $220 (Dinner not included).  An additional Exhibitor Dinner Ticket is AUD $190

 

Deliveries

Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

  1. Download and use the delivery label provided by the venue (above)

  2. Confirm with your courier the delivery has been made BEFORE you arrive.

  3. Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.

Goods will be accepted from Monday 24 September 2018.

 

Parking

Wrest Point Hotel Casino offers ample free parking, with a 3-story undercover carpark.

 

Collections

  1. Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.
  1. Arrange for collection of the items with your Courier, you will need to make a collection label with your company details.
  1. Check with your courier whether a consignment note/number is required. If so include these details on your boxes before they are collected by the venue staff.

  2. Freight will need to be collected no later than
    Monday 1st October 2018.

 

Freight Logistics Company

Wrest Point recommends COPE Transport for all your freight requirements. COPE Sensitive Freight is highly experienced in packing, transporting and delivering to conference venues nationally.  They can be contacted on the free call number 1800 030 989.

 

If you are not using COPE Transport, please bring your own completed courier consignment notes.  It is the exhibitor’s responsibility to organise a courier to pick up your goods from the Loading Dock 2 no later than 2 working days after bump-out has concluded.  

 

Exhibitors and Sponsors are responsible for all freight to and from the conference venue, including satchel inserts. If you have any questions in relation to this, please contact the Wrest Point Hotel Casino.

 

Kelly Glass

e: kelly.glass@wrestpoint.com.au

p: +61 3 6221 1713

 

Onsite Storage

There will be limited on-site storage facilities for packing materials, boxes and giveaways. Exhibitors cannot leave boxes and packing material in the exhibition display area during the conference.


 

Important Information and Deadlines

 

Logos

Your logo will be used on the website, in the printed program, in the conference app and on a joint sponsors’ slide.

 

Please supply a logo in high resolution PNG, JPG or Vector Format .pdf no less than 1mb in size.

 

These should be emailed to Conference Design

 

Company Profiles

Your profile will be included in the conference app and on the conference website.

 

Please supply:

Sponsors - 200 words    •    Exhibitors - 50 words

 

Please include a contact name (where appropriate), email address, web address and phone number.


These should be emailed to Conference Design

 

 

 

 

 

PDF e-satchel Inserts

For the conference app and as a supporter of the conference you are entitled to provide an electronic document / brochure / advertisement for the eSatchel section of the app.

Please email the file to nikia@conferencedesign.com.au no later than Wednesday 29 August 2018.

  • PDF advertisements will be linked to your profile and the eSatchel component of the Conference App.
  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 150kb per file
  • No bleed and no crop marks
  • PDFs will be uploaded as ‘as received’

 

Sponsors and Exhibitors Terms and Conditions 

Please CLICK HERE

Christchurch Website Development