Abstract Submission

Abstract submissions are no longer being accepted. We appreciate all the submissions received and wish everyone the best of luck. Authors will be notified at the end of the month.

Invitation to Submit

We invite you to submit an abstract for consideration for the 2024 Aeromed Conference being held from 24 – 26 September in Christchurch, New Zealand.

The Aeromed Conference offers a platform to inform, inspire, and support your peers and colleagues in the aeromedical industry. The theme for the 2024 Conference is Critical Care in the Air: From the Highs to the Lows. With this theme in mind, we invite you to take this opportunity to share your experiences.

We offer various presentation formats, including oral presentations, hotspot presentations, and posters presentations, to ensure a diverse and engaging program.

Presentations are encouraged to be focused on original research, case studies, frameworks, or practical applications relevant to the conference theme, Critial Care in the Air: From the Highs to the Lows. Submissions will be reviewed by our program committee to ensure the selection of high-quality contributions for presentation.

To submit your abstract, please visit our submission portal on this website and follow the instructions provided. Please don’t hesitate to contact our conference managers at mail@conferencedesign.com.au, if you have any questions.

We look forward to receiving your abstract and having you join us for an inspiring and stimulating conference.

Who Should Submit?

Fixed Wing Aeromedical Personnel

Pilots and Engineers

Rotary Wing Aeromedical Personnel

Specialist Flight Clinicians and Retrievalists

Emergency and First Responders

Defence Force Personnel

Important Dates

Call for Abstracts Open
Closed
Call for Abstracts Close – EXTENDED
22 April 2024
Presenter Registration Closes
19 July 2024
Conference Starts
24 September 2024

SUBMIT YOUR ABSTRACT HERE

Abstract Submission Instructions

All abstracts are submitted online via the portal above.

1. Prepare your Abstract

Title: Use a descriptive title of up to fifteen words that indicates the content of the abstract. Titles are printed in uppercase.
Authors: Include the given name and family name of every contributing author, separated by a comma.
Affiliations: Include each author’s organization, suburb, state, and email address (optional). The presenter will be indicated in the program, not the abstract.
Abstract: Prepare a 250-word abstract for all presentation types including:
- The purpose of the presentation
- The nature and scope of the topic
- The issue or problem under consideration
- The outcome of the conclusion reached.
Abstract: Prepare a 250-word abstract for all presentation types including the following headings and sections:
- Aims
- Methods
- Results
- Conclusions

2. Corresponding Author

Open the submission portal and enter the contact details of the corresponding author.

3. Abstract Submission Details

You will need to enter the following details for each abstract you submit:

Presentation title (15 words)
Abstract (250 words)
Preferred presentation format
Preferred theme
Names of authors
Affiliations of authors
Indicate the presenter.
Short biography of the presenter (100 words)

Presenter Registration

All presenters must register for the conference and pay the appropriate registration fee. Presenters also need to meet their own travel and accommodation costs.

Correspondence

The submitting author will be the only point of contact for all communication regarding the abstract, including acceptance notification.

Travel Grants & Scholarships

The conference will not be able to offer any travel grants or scholarships to present or attend. Presenters need to meet their own travel and accommodation costs.

Abstract Guidelines

Abstracts must be original and unpublished.
You must declare a potential conflict of interest.
Ensure that your abstract is grammatically correct and free of other errors.
Use single spacing for all text.
Do not use abbreviations in the title of the abstract
When using abbreviations in the abstract, spell them out in full at the first mention
Capitalize the first letter in trade names.
Abstracts should NOT contain references, tables, or figures.
Accepted abstracts will appear exactly as submitted.
Industry representatives are welcome to submit an abstract for consideration, however, submissions that are commercially or sales-focused will not be considered

Presentation Types

While you will be asked to indicate your preferred presentation format, the program committee may request an alternative format be considered. The committee will allocate presentations to the program taking into account the preference of authors and the balance/interest of the program.

ORAL PRESENTATIONS

Oral presentations are 20-minute presentations sharing innovative research, aeromedical storytelling, inspirational progress and more. There will be a group Q&A at the end of the session.

HOTSPOT ORALS

These are shorter presentations that will be allocated 10 minutes for presentation, followed by group questions and answer time.

RAPID FIRE

These are ‘impact’ presentations that will be allocated 5 minutes for presentation, followed by group questions and answer time.

POSTERS

Portrait orientation hard copy display poster in AO size, portrait orientation (H1189mm x W841mm) will be on display in the exhibition area during the conference.
All presenters will be required to bring their poster with them onsite to put up on display.
Presenters are also required to submit a PDF version of their poster for inclusion on the conference website and app.

Submission & Presentation Information

Authors’ Permission

By submitting an abstract all authors are deemed to have agreed to release the content to the conference organizers and give permission to publish the abstract and presentation in all conference publications including on the website, in the app and printed material.

Presenter Guidelines

A set of guidelines to assist presenters will be made available before the conference.

Cancellations or Change of Presenter

Please avoid late cancellations or changing the presenter as material will be pre-printed with the speaker’s name and organization and cannot be changed at a later date. If you need to cancel or change the presenter, please advise Conference Design at mail@conferencedesign.com.au as early as possible.

Prizes and Awards

There are two prizes up for grabs at the conference, ASA Best Presentation Award, and the FNA Best Presentation Award. These are judges throughout the conference by a selection committee and awarded in the conference closing sessions. Please ensure you indicate which association you are affiliated with to ensure you are considered for the awadrd.

Disclosure Of Interest Statement

We recognize the considerable contribution that industry partners make to professional and research activities. We also recognize the need for transparency and the disclosure of potential conflicts of interest by acknowledging these relationships in publications and presentations. Where relevant, all authors must include a disclosure of interest statement in their abstract and if accepted in their presentation. For example, The Melon Institute and Metabolism Corp are funded by the University of Oxbridge, UK. No pharmaceutical grants were received in the development of this study.

Speaker Biography

A brief biography of the presenter is to be provided when you submit your abstract. Biographies may include the presenter’s position, career details and major work achievements. Biographies should be written in the third person. If your abstract is accepted, your biography will be used when introducing you as a speaker at the conference.

Uploading Your Presentations and Posters

You will be sent links to upload your PowerPoint slides and posters via Drobox.

Publishing your Presentation in the Online Portal

Presentation slides will be made available to delegates for viewing on the conference website post-event unless you advise otherwise. If you do not wish your slides to be made available, please indicate when you accept your offer to present.

Permission for Material Presented

Please ensure you have documented permission to use any images, music or other content in your abstract and presentation. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licenses. You are liable for all copyright infringements that arise from your presentation.

Copyright and Ownership of Material

All materials, including but not limited to presentations, slides, posters, abstracts, papers, and any other written or visual content presented at the event, are the intellectual property of us or the respective authors and presenters. The authors or presenters retain ownership rights to their materials.

Will People be Able to Record or Download My Presentation?

During the registration process, attendees agree to the conference Terms & Conditions, which include rules on unauthorized photography and recording of conference material. We cannot enforce this rule completely, so presenters should assume a participant may take unauthorized photographs, screenshots, audio, or video recordings. You may wish to adjust the content of your presentation accordingly. Presentations in the online portal and conference app are available only to view and cannot be downloaded.

Audio Visual Equipment Available

Each session room will be equipped with the following equipment:

A presentation laptop running Windows 10 or 11
Data projector
Screen
Lectern
Microphone, including sound for your presentation
A clicker to progress your slides
A laser pointer or mouse for pointing

All slides will be run from the presentation computer.

If you have a complex presentation, that includes multiple media files, we suggest you bring your laptop as a backup in case of difficulties loading your presentation.

If you use a Mac, have a complex presentation or require a specific or uncommon program, we suggest you bring your laptop as a backup in case of difficulties loading your presentation. You will need to arrange this in advance with the AV technicians. Please provide any specific audio-visual requirements to the Conference Secretariat at mail@conferencedesign.com.au.

PowerPoint Presentation Tips

All presentations should be in PowerPoint.
PowerPoint should be in a 16:9 aspect ratio.
Video and audio clips should be embedded in your slides rather than linked to external files.
There should be no more than 5 x 1-line bullet points per slide.
The optimum title text is 45 – 55 points and no smaller than 36 points.
Body text should be at least 26 points.
Avoid UPPERCASE letters as they are hard to read.
Please keep to the time limit of your presentation

Speaker Preparation Room

Please bring your presentation to the conference on a USB stick as a backup. Go to Speaker’s Preparation room at least 4 hours before or the day before your presentation. A technician will be available to load and check your presentation and to discuss any audio-visual queries you may have. If you are not providing slides for your presentation, please advise the AV technician in the Speaker’s Preparation room 4 hours before your session.

Writing an Abstract

An abstract is a short document that captures the interest of potential attendees of your session. Your abstract should engage the reader by telling them what your presentation is about. The title of the proposed presentation is also important; short attention-catching titles are the most effective, however, it is also important to ensure that the title describes the subject.

These are questions to consider when writing your abstract.

Does the title succinctly describe the topic?
Does the abstract clearly state the topic of the presentation?
Does the abstract say how the research or project was or is being undertaken?
Does the abstract give a concise summary of the findings?
Does the abstract indicate the value of the findings and whom the findings will benefit?
Does the abstract engage the reader by telling them why they should attend the presentation?
Is the abstract well written in terms of conciseness, language, and grammar?
Does the abstract conform to the structure outlined and the word limit?

While the format of your abstract will vary with the topic and type of information you are presenting, most abstracts will include the following:

Background of the project or initiative,
Method of research or project implementation,
Results of the project or research
Discussion of the outcomes and implications.

Finally, your abstract should not include diagrams or images; references are not required in the abstract.