Abstract Submissions Extended

We’ve heard you! Due to popular demand and several requests for a little more breathing room, we are excited to announce that the deadline for abstract submissions has been officially extended.

New submission due date: Sunday, 26th April 2026

Invitation to Submit

We invite you to submit an abstract for consideration for the 2026 Aeromed Conference being held from 28 – 30 October in Darwin.

The conference is the region’s premier meeting bringing together academics, researchers, experts, professionals, and early career researchers to share their knowledge, insights, and innovations in Critical Care In the Air: Remote, Real, Relentless’. The conference offers meaningful exchanges, discussions, and networking with professionals across our region and internationally. This conference is a crucial platform for advancing knowledge, fostering collaboration, and promoting excellence in our diverse community.

We encourage you to take this opportunity to present your research, innovative programs, and significant findings to an engaged audience of professionals in the community. Presentations at the conference enrich the discussions and contribute to the growth of knowledge in our field.

We offer various presentation formats, including oral presentations, hot spot presentations and posters, to ensure a diverse and engaging program.

We encourage submissions from Aboriginal and Torres Strait Islander professionals, students, researchers, educators, and community workers, and from early-career professionals and researchers.

Presentations are encouraged to be focused on original research, case studies, frameworks, or practical applications relevant to the theme ‘Critical Care In the Air: Remote, Real, Relentless’. Submissions will be reviewed by our program committee to ensure the selection of high-quality contributions for presentation.

To submit your abstract, please visit our submission portal on this website and follow the instructions provided. Please don’t hesitate to contact our conference managers, at mail@conferencedesign.com.au, if you have any questions.

We look forward to receiving your abstract and having you join us for an inspiring and stimulating conference.

Kind regards,

Cameron Edgar
ASA President

Submit an Abstract

Submit an Abstract
Submission Instructions
Presentation Formats
Presentation Themes
Review & Selection Process
Other Information

Important Dates

  • Call for Presentations Open
    Tuesday, 10 February 2026
  • Call for Presentations Close – Extended
    Sunday, 26 April 2026
  • Presenter Registration Closes
    Friday, 14 August 2026
  • Conference Starts 
    Wednesday, 28 October 2026

Abstract Submission Instructions

All abstracts are submitted online via the portal above.

1. Prepare your Abstract

  • Title: Use a descriptive title of up to fifteen words that indicates the content of the abstract. Titles are printed in uppercase.
  • Authors:  Include the given name and family name of every contributing author, separated by a comma.
  • Affiliations: Include each author’s organisation, suburb, state, and email address (optional). The presenter will be indicated in the program, not the abstract.
  • Abstract: Prepare a 250-word abstract for all presentation types including:
    • The purpose of the presentation
    • The nature and scope of the topic
    • The issue or problem under consideration
    • The outcome of the conclusion reached.
  • Abstract: Prepare a 250-word abstract for all presentation types including the following headings and sections:
    • Aims
    • Methods
    • Results
    • Conclusions

2. Corresponding Author

Open the submission portal and enter the contact details of the corresponding author.

3. Abstract Submission Details

You will need to enter the following details for each abstract you submit:

  • Presentation title (15 words)
  • Abstract (250 words)
  • Preferred presentation format
  • Preferred theme
  • Names of authors
  • Affiliations of authors
  • Indicate the presenter.
  • Short biography of the presenter (100 words)

Presenter Registration

All presenters must register for the conference and pay the appropriate registration fee. Presenters also need to meet their own travel and accommodation costs.

Correspondence

The submitting author will be the only point of contact for all communication regarding the abstract, including acceptance notification.

Travel Grants & Scholarships

The conference will not be able to offer any travel grants or scholarships to present or attend. Presenters need to meet their own travel and accommodation costs.

Abstract Guidelines

  • Abstracts must be original and unpublished.
  • You must declare a potential conflict of interest.
  • Ensure that your abstract is grammatically correct and free of other errors.
  • Use single spacing for all text.
  • Do not use abbreviations in the title of the abstract
  • When using abbreviations in the abstract, spell them out in full at the first mention
  • Capitalise the first letter in trade names.
  • Abstracts should NOT contain references, tables, or figures.
  • Accepted abstracts will appear exactly as submitted.
  • Industry representatives are welcome to submit an abstract for consideration, however, submissions that are commercially or sales-focused will not be considered

Presentation Themes

Select one of the following theme options when submitting your abstracts.

  1. Our Exposures (Heat/Cold/Height/Depth)
    From the Southern Alps to the Barrier Reef, our climate tests human endurance at extremes of temperature.  Humidity and heat stroke, frostbite and barotrauma.  Add into that delays to care due to isolation, and sheltering overnight until the fog or terrain make rescue possible –  we have some stories with unique learnings.
  2. Our Toxinology
    Our friends in the northern hemisphere are a little scared of visiting, and our retrieval teams can tell you why.  Whether it’s stringray trauma, jellyfish agony, paralysis from blue ringed octopi or outback envenomation, we’re prepared with antidotes and blood products like nowhere else.
  3. Our Cultures
    We’re fiercely proud of our heritage – the world’s oldest living continuous culture, peoples deeply connected to lands and waters, descendants of new colonies, refugees seeking new starts.  Our cultural backgrounds and diverse languages provide both barriers to and opportunities for enhanced care.  In the austerity of retrieval, this plays out in unique problems as well as co-designed solutions.
  4. Our AI Needs & Constraints
    Automating care, while keeping humans in the loop, has been slow to emerge in the often data-disconnected, isolated prehospital environment.  But human factors play a huge part in the quality of aeromedical care, and we are starting to us AI to help – whether it’s predicting deterioration from Bluetooth data, suggesting care algorithms based on biodata, or using AI agents to queue aircraft for maximal efficiency.  What can you share with the rest of us?
  5. Our Innovation
    Unique issues in access to healthcare lead to unique solutions.  Whether it’s new approaches to clinical procedures, expanded scope of practice, autonomous platforms or extending access beyond the airstrip through eVTOL, innovation has always been at the heart of care on the roadside.
  6. Our Populations (Specific demographics and health needs)
    We’re aging, we’re moving more regionally, we’re living longer with chronic conditions.  And we’re diverse – with diseases of poverty coinciding with diseases of the wealthy.  Here, we share emerging patterns in different demographics, from multitrauma in the elderly falling from a chair, to tertiary syphilis and CNS tuberculosis, to palliating well in place, on Country.
  7. Our Geography
    Dirt, dust storms, mountains and valleys.  We’ve got distances beyond refuelling, and terrain we can’t land on – and sometimes, the solution can’t be found by a single agency.  Let’s share the unique challenges we face, and how we’re solving them together.
  8. Our Research
    We’re a small and scrappy bunch of aeromedical professionals, but we’re part of a huge global network of emerging best practice.  There are small studies we’ve done that need to be shared, and large consortia in which we’ve contributed to a global picture.  What does the world need to hear about your research, and what have you participated in that we need to hear more about back home?

Presentation Formats

You are asked to note a preferred presentation format when submitting as there are limited places, particularly for oral presentations, the committee may request that you consider an alternative format. Authors will be advised and asked to confirm if they wish to present in the new format.

Oral Presentations

Oral presentations will be allocated 20 minutes, including 5 minutes for question time. Oral presentations will be grouped into 60 or 90-minute sessions on a common theme.

  • A 20-minute presentation, including 5 minutes for questions.

Hotspot Presentations

Hotspot presentations are short, focused oral talks that allow presenters to quickly share a concise overview of their research or a specific aspect of their work. Hotspot talks will be part of a session featuring multiple presenters.

  • A 10-minute presentation
  • A maximum of 5 PowerPoint slides including the title slide
  • A group Q&A will be conducted at the end of the presentations.

Rapid Fire Presentations

Rapid Fire presentations are short, focused oral talks that allow presenters to quickly share a concise overview of their research or a specific aspect of their work. Hotspot talks will be part of a session featuring multiple presenters.

  • A 5-minute presentation
  • A maximum of 3 PowerPoint slides including the title slide

Display Posters

Display posters allow for direct interactions with other attendees and facilitate detailed discussions. Posters can present research in progress, projects, clinical topics, quality improvement initiatives, and case studies.

  • An A0-size portrait poster displayed for the duration of the conference.
  • The abstract and a PDF of each poster will be included in the conference app for delegates to view on their smart devices.
  • Presenters will also be asked to attend their poster during a poster viewing session to discuss the poster with other delegates.

Display Poster Dimensions

AO Poster Dimensions
  • AO Portrait
  • 841 mm wide x 1189 mm high
  • 33.1 inches wide x 46.8 inches high
PDF Poster Measurements for the Conference App
  • A4 Portrait
  • 210 wide x 297 mm high

Panel Presentation EOI

Submit an Expression of Interest to run a Panel Presentation.

Panel presentations bring together views from a group of presenters into a discussion of innovative ideas, current topics, and relevant issues. Each panel session is to run for 60 minutes and consist of at least three panel members.

Panel proposals should include the following:

  • The panel title.
  • The session organiser (chair) and their affiliation.
  • An overview of the panel theme.
  • The name, affiliation, and topic of each presenter in the panel.
  • The time allocated for each presentation and the discussion panel.

Review & Selection Process

Open Peer-Review

The Program Committee will peer review all submitted abstracts in open collaboration.

Selection Process

The Program Committee will allocate presentations to the program considering the score of the abstract, recommendations from reviewers, the author’s preference for presentation format, and the balance of the program.

Abstract authors will be notified of acceptance, rejection or change of format via email at the date specified above. Presenters are then required to confirm their acceptance and their participation in the conference. Unsuccessful abstracts submitted for oral presentation will be offered a poster presentation if the selection criteria are met. No correspondence will be entered into as to why individual abstracts did not receive an oral presentation.

Scoring

All submissions will be reviewed against set criteria to ensure consistency and fairness in the review process.

  • Relevance: The extent to which the abstract aligns with the conference theme or topics of interest.
  • Originality: The novelty and uniqueness of the research or ideas presented in the abstract.
  • Clarity: The clarity and coherence of the abstract in terms of organisation, structure, and language usage.
  • Significance: The significance and potential impact of the research or ideas presented in the abstract.
  • Methodology or Approach: The appropriateness and rigour of the research methodology or approach described in the abstract.
  • Results or Findings: The clarity and relevance of the reported results or findings in the abstract.
  • Conclusions or Implications: The clarity and logical connections between the results or findings and the conclusions or implications drawn in the abstract.
  • Contribution to the Field: The extent to which the abstract contributes to advancing knowledge or practice in the field.
  • Overall Quality: An assessment of the overall quality of the abstract, including its readability, coherence, and adherence to formatting guidelines.

Submission & Presentation Information

Authors’ Permission

By submitting an abstract all authors are deemed to have agreed to release the content to the conference organisers and give permission to publish the abstract and presentation in all conference publications including on the website, in the app and printed material.

Presenter Guidelines

A set of guidelines to assist presenters will be made available before the conference.

Cancellations or Change of Presenter

Please avoid late cancellations or changing the presenter as material will be pre-printed with the speaker’s name and organisation and cannot be changed at a later date. If you need to cancel or change the presenter, please advise Conference Design at mail@conferencedesign.com.au as early as possible.

Prizes and Awards

See the Awards page for the presentation awards offered.

Disclosure Of Interest Statement

We recognise the considerable contribution that industry partners make to professional and research activities. We also recognise the need for transparency and the disclosure of potential conflicts of interest by acknowledging these relationships in publications and presentations. Where relevant, all authors must include a disclosure of interest statement in their abstract and if accepted in their presentation. For example, The Melon Institute and Metabolism Corp are funded by the University of Oxbridge, UK. No pharmaceutical grants were received in the development of this study.

Medical Technology Association of Australia Code of Practice

If your presentation refers to medical devices, your abstract and presentation must comply with the Medical Technology Association of Australia Code of Practice.

Speaker Biography

A brief biography of the presenter is to be provided when you submit your abstract. Biographies may include the presenter’s position, career details and major work achievements. Biographies should be written in the third person. If your abstract is accepted, your biography will be used when introducing you as a speaker at the conference and on the conference app.

Uploading Your Presentations and Posters

A link is available on the conference website to upload your PowerPoint slides and posters via Dropbox.

Publishing your Presentation Online

A copy of your presentation slides will be made available to registered delegates for viewing and download via the conference website, unless you advise otherwise. Presentations and any additional files authors choose to share will be hosted on the online portal and conference app. Access will be password-protected and restricted to registered delegates only. Should any presentations be considered for use or publication in another format or forum, your specific consent will be sought in advance.

Permission for Material Presented

Please ensure you have documented permission to use any images, music or other content in your abstract and presentation. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licenses. You are liable for all copyright infringements that arise from your presentation.

Copyright and Ownership of Material

All materials, including but not limited to presentations, slides, posters, abstracts, papers, and any other written or visual content presented at the event, are the intellectual property of us or the respective authors and presenters. The authors or presenters retain ownership rights to their materials.

Will People be Able to Record or Download My Presentation?

During the registration process, attendees agree to the conference Terms & Conditions, which include rules on unauthorised photography and recording of conference material. We cannot enforce this rule completely, so presenters should assume a participant may take unauthorised photographs, screenshots, audio, or video recordings. You may wish to adjust the content of your presentation accordingly. Presentations in the online portal and conference app are available only to view and cannot be downloaded.

Audio Visual Equipment Available

Each session room will be equipped with the following equipment:

  • A presentation laptop running Windows 10 or 11
  • Data projector
  • Screen
  • Lectern
  • Microphone, including sound for your presentation
  • A clicker to progress your slides
  • A laser pointer or mouse for pointing

All slides will be run from the presentation computer.

If you have a complex presentation, which includes multiple media files, we suggest you bring your laptop as a backup in case of difficulties loading your presentation.

If you use a Mac, have a complex presentation or require a specific or uncommon program, we suggest you bring your laptop as a backup in case of difficulties loading your presentation. You will need to arrange this in advance with the AV technicians. Please provide any specific audio-visual requirements to the Conference Secretariat at mail@conferencedesign.com.au.

PowerPoint Presentation Tips

  • All presentations should be in PowerPoint.
  • PowerPoint should be in a 16:9 aspect ratio.
  • Video and audio clips should be embedded in your slides rather than linked to external files.
  • There should be no more than 5 x 1-line bullet points per slide.
  • The optimum title text is 45 – 55 points and no smaller than 36 points.
  • Body text should be at least 26 points.
  • Avoid UPPERCASE letters as they are hard to read.
  • Please keep to the time limit of your presentation

Speaker Preparation Room

Please bring your presentation to the conference on a USB stick as a backup. Go to Speaker’s Preparation room at least 4 hours before or the day before your presentation. A technician will be available to load and check your presentation and to discuss any audio-visual queries you may have. If you are not providing slides for your presentation, please advise the AV technician in the Speaker’s Preparation room 4 hours before your session.

Thank You to our Conference Partner

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